Board Minutes: September 11, 2023
September 11, 2023Board Minutes: November 13, 2023
July 22, 2024
- Call to Order – 7:10 pm
- Roll Call – Present Jason (JCA), Matt (MS), David (DR), John (JM), Emiko (EB), Jody (JCO), Brian (BC). Absent: Mike (MC), updates provided via email prior to meeting
- Additions to Agenda:
- Approval of Previous Meeting Minutes – approved
- New Business:
- Toilet paper holders available, approved accepting them
- Transferring files to official EGR drive – Emiko to do
- Athletic FaceBook page – we were not on this week. Captains can ask for announcement, Brian to email Wendy
- Old Business:
- Standing Reports:
- President’s Report (JCA)
- All good
- Doug to tow equipment trailer
- Dock rework in the works, plan pending
- 2 more weeks training then we will pull dock on 10/29
- 8 rowers, 4 parents needed. Jody to communicate with Jason
- Vice President’s Report (MS)
- Boathouse cleanliness:
- upstairs and down needs attention. Sweeping, dusting, bathroom cleaning. Jody to organize parent volunteers. Matt can open the doors. Jason: consider cleaning service, depending on parent involvement.
- wood floor swollen – John and Jeff to complete.
- flanks to garage door flashing – TBD
- Treasurer’s Report (DR)
- Good shape, no big surprises
- Foundation paid out opportunity grants, we are now up to date on all fall rowers
- $151 cost per rower winter term last year.
- Head Coach Report (BC)
- Canned food drive Wednesday, Feed America West Michigan
- Race Saturday
- HOCR next week
- Team dinner following Battle of Beltline
- Secretary’s Report (JM)
- AED progress – Philips plus wall cabinet total 1,139 + 150 = $1,289
- Exterior finishing scheduled for October
- Boathouse internet outage, John to get fixed
- Recognition of donors – bricks are $32 apiece, donor list pending. As boathouse projects are finished these will be ordered and installed.
- Communication Report (MC) via email:
- Head of Charles payment: Added payment method to site, currently processing payments
- Newsletter Staging Areas: Available on Drive to add messages for the week ahead
- Board Notes: Added August and September approved notes to site
- Website Payment System: For Winter Season, I would like to change the website current system (MemberPress $350/year + Stripe’s 2.9% + 30¢) used for seasonal registration to a simpler and lower-cost solution (WP Simple Pay: $50/yr + Stripe’s 2.9% + 30¢). The latter is what we’ve been using for Head of the Charles registration, and it’s gone very smoothly.
- Website General Costs: There are currently 4 costs associated with the website:
- 1) Domain Name: $12/year: This is hosted at GoDaddy and Rolf Smith has been paying. I will be migrating to our Google Workspace account.
- 2) Site Hosting: $14/month. This is hosted at Cloudways and is a very low cost.
- 3) Payment system: $50/year. We use WP SimplePay to embed Stripe payments on the site.
- 4) Mailchimp: $13/month.
- Total projected for 2024 is $394/year. The Domain Name should go under EGR Crew payment method once we get that transferred. However, I’m happy to continue sponsoring everything else while I’m serving on the board.
- Newsletter: Sent out Head of Gallup et al. info newsletter
- Volunteer Report (JC)
- Able to get 15 families for concession stands
- Spirit wear in
- Events Report (EB)
- All signed up for this weekend at Head of Gallup
- Banquet – parents needed to make slideshow, table for food, potluck dishes
- Next Meeting – November 13 at 7 pm
- Adjournment 8:40 pm
